SGK Insurance Applications will be followed via METU OpenCourseWare platform (OCW). The insurance application module in the OCW system is now open. All 2nd, 3rd, and 4th year students are registered to the “IE300/400 Summer Internship” course by default. Please note the following:

1. The “IE300/400 Summer Internship” OCW course is created only for the practical purpose of collecting the insurance application information of students. This is not a real “course”. Note that when your internship is over, you still need to get registered to the IE300 or IE400 courses in the Fall semester (or summer school if you are eligible).

2. If you are not planning to do a SP this year, just ignore all the instructions below. You do not have to do anything about the OCW system. 

Students who will do a SP this summer should carefully read the information below about “When to apply” and “How to apply” for the SGK insurance.

 When to apply for the SGK insurance

The ideal moment to apply for the insurance using the OCW system is 2-3 weeks before the beginning of your internship. To make the procedure work efficiently, let us follow these ground rules:

1. SGK insurance requests are processed by Rektörlük. As an internship committee our only role is to make a pre-check the required information and then deliver the requests to Rektörlük. Internship committee is not the insurance provider (Rektörlük is the provider) so we have no knowledge of insurance regulations or rules.

2. On the Monday morning of each week, the insurance applications of students beginning their internships within two weeks will be sent to Rektörlük. For example, the list sent on June 29, Monday covers the students with SP beginning dates between July 1 - July 10. 

2. For your SGK document to be issued smoothly and on time, you should leave a safety margin of 1 whole week (Monday to Friday) between your application and the beginning of your SP. For example, if your internship begins in the week of July 13-17, then the ideal moment to apply for the insurance is within the week June 29- July 3, so that your application is sent to Rektörlük on Monday July 6 and your document is issued on time. 

3. Please do not apply for the insurance too early (for instance, don’t apply 2 months before!). This is for two reasons:

1. Even if you apply early, Rektörlük does not process insurance applications that start in more than two weeks. 
2. There may often be changes in the SP plans of students, such as modifications in the SP beginning dates, cancellation of the SPs, etc. If you have already sent an application, this causes extra work for everyone.

4. Please do not apply for the insurance too late, neither (for instance, don’t apply 1 day before your internship starts! OR don’t apply on Friday if your internship starts the following Monday). This is very likely to lead to delays in the preparation of your SGK document and causes extra work for everyone. Remember that the ideal time to apply is 2-3 weeks before the beginning of your SP. Please see also Rule 2 above to see when your application will be processed.

Important Note: On the day you start your internship, insurance application CANNOT be done by Law.

How to apply for the SGK insurance

1. First, make sure that you already read the section “When to apply for the SGK insurance” above.

2. To apply for the insurance, first login to https://ocw.metu.edu.tr/ with your usual student account. You should normally be already registered the IE 300/400 course, which you should be able to see under “My courses”. If you fail to see IE 300/400, please send an email to the SP committee (“ie-staj at metu edu tr” ).

3. Click on IE 300/400 and you will see a list named “Required Information” in the course menu.

4. Click on “SGK Insurance Application”, which takes you to a questionnaire where you must enter your identity and company information. Do not forget to click on “Submit Questionnaire” when you finish.

5. If you have successfully completed all these steps, then your application is done. You WILL NOT receive any notification or confirmation when your application is sent to Rektörlük, and you will still be able to view your application on the OCW system. This is normal since we use the “questionnaire” structure to collect your data and answers remain accessible.

6. Your SGK insurance document will be available on e-devlet typically 2-3 workdays before the beginning of your SP. You can access your document on e-devlet by following these steps:

First, login to https://www.turkiye.gov.tr/ . Type "işe giriş" in the search field. Select "4A İşe Giriş Çıkış Bildirgesi(Sosyal Güvenlik Kurumu)" among the search results. Find the line corresponding to your current SP and access your SGK document by clicking on "Belge oluştur".

Note that we DO NOT send you your SGK document by email, as it is available on e-devlet.

Emergency applications: If for some reason your internship starts soon (there are no Mondays between the current date and your SP beginning date or you are too late to apply) and you were not able to apply to the OCW system on time, please fill in the excel file provided here with your internship information in soft format. Email the document to “ie-staj at metu edu tr” with the subject line :

SGK basvurusu: Name Surname dd.mm.2025

providing your name and the day and month of the beginning date of your SP.  Remember that you are normally supposed to use the OCW platform and you should not resort to this emergency solution unless you have a very valid reason (which you may keep to yourself) !!!

If something goes wrong...

1. What to do if you notice you made a mistake in your “SGK Insurance Application” questionnaire:

1. Calculate if your application has already been sent to Rektörlük or not: Simply check Rule 2 in “When to apply” above. 
2. If your application has not been sent to Rektörlük yet: Enter a new questionnaire with the correct information. Please do not contact us. The most recently filled version of the questionnaire will be taken into consideration and the older versions will be ignored. 
3. If your application has already been sent to Rektörlük: Contact the SP committee,“ie-staj at metu edu tr”.

2. What to do if your internship is cancelled: Contact the SP committee, “ie-staj at metu edu tr”.

3. What to do if your internship dates need to be changed after you start the internship):

Contact the SP committee, “ie-staj at metu edu tr”. You have to provide a petition (dilekce) including i) internship company, ii) original start and end dates of the insurance, and iii) new start and end dates of your insruance that you have requested.

“SGK Insurance Application” form also needs to be filled out via OCW system.

4. What to do if your internship is approaching and your SGK document is not ready yet:

Rektörlük issues SGK documents typically 2-3 workdays before the beginning of the SP, and they become immediately available on e-devlet. SGK applications and insurance form issuance are out of committee’s control but if there are still at least 2 workdays until your SP beginning date, this is normal, please wait. If your SP begins the next workday and your SGK document is still not accessible, contact the SP Committee in the morning (e.g. contact on Friday morning if your internship begins on Monday)

  

Instructions for Paid Summer Practices

If you did your SP in a private company in Turkey and you received payment during your SP, you need to do the following as soon as you finish your SP and you have received all of your payments. (If you did not receive any payment during your SP, or if you did your SP in a public institution "kamu kurumu", please ignore this section and do not do anything.)

1. Login to https://ocw.metu.edu.tr/ with your usual student account.

2. Fill in the "Paid SP form questionnaire" under the IE300/400 course. Please fill in all entries carefully. Incomplete submissions with missing entries are immediately rejected by Rektörlük. You may contact the HR department of the company in order to obtain the information regarding the company. If you notice that you made a mistake when filling in the form, you can submit a new one and the latest submission will be taken into account.

3. Download, print, and sign the Paid Summer Practice Form. Upload the scanned copy of the signed form (in pdf format) under the assignment "İşsizlik Fonu Katkısı Bilgi Formu (Paid SP Form)". 

4. Upload the bank receipt (in pdf format) showing that you received payment from the company under the assignment "Stajda ücret ödendiğine dair banka dekontu (Bank receipt for paid SPs)".